FOR ABA CLINICS, AGENCIES, AND THERAPY ORGANIZATIONS
ABA therapy software for clinical care and practice management.
CircaThera connects learner intake, treatment goals, therapy data, session notes, scheduling, and billing workflows in one platform. Built for autism treatment and neurodiversity care, it gives clinical and administrative teams a shared system organized around the learner.
Use the software with your team. Managed RCM is a separate, optional service.
From direct care to daily operations.
Clinical care
Goals, therapy data, and notes
Practice operations
Scheduling, authorizations, and billing
Connect the clinical session with the operational record
WORKFLOW ILLUSTRATION
01
Plan care
Set up the learner and select treatment goals.
02
Deliver and document
Collect session data and complete documentation.
03
Review and bill
Review progress and work the related billing records.
01
Build treatment plans with assessment-linked goals.
Move from assessment findings to selected goals without building a manual crosswalk. CircaThera maps its goal library to VB-MAPP, ABLLS, and AFLS items. Filter by assessment, domain, or level, and add custom goals for needs the library does not cover.
03
Manage scheduling, staff, and authorizations alongside care.
Keep appointment scheduling, learner information, staff management, and reporting within the same practice platform. Billing views identify sessions blocked by missing, expired, or overused authorizations. Clinical and operations teams can review their part of the work without losing the learner context.
02
Collect ABA data and document therapy sessions.
Use the same clinical platform for goal-based data collection, session notes, and progress review. Clinicians can return to the learner record to see the work behind a progress summary. Your team stays responsible for the clinical interpretation and the next treatment decision.
04
Use billing software with or without managed RCM.
Give your billing team tools to review sessions, claims, payments, and follow-up. When you need a managed service, discuss the tasks CircaThera will handle under a separate RCM agreement. Software access and managed billing are different purchases, with scope and fees confirmed before work begins.
BUILT FROM EXPERIENCE
Clinical care and operations, organized around the learner.
Our purpose is to make high-quality, coordinated care more accessible. We connect clinical practice with the work of running services, keeping the learner central and families as partners in care.
Excellence in care should reach more people.
Clinic software questions.
Do we have to purchase managed billing? No. Managed RCM is optional and separately contracted. Review the billing software included in your selected plan and agree on any additional managed-service responsibilities and fees before purchase.
Can a multidisciplinary practice use CircaThera? Discuss the disciplines and workflows you need during the demo. Review the specific documentation, assessments, and team workflows required for speech, occupational therapy, physical therapy, and other services. The scope should match what your team sees in the current product demonstration.
How do we plan the move from another system? Start with a review of your learner records, active plans, documentation, scheduling, and billing requirements. Agree on data scope, staff training, and an implementation plan before setting a go-live date.
How do therapists use software for ABA therapy documentation? Therapists use CircaThera to connect treatment goals with therapy data, session notes, and progress records. During care, they record learner responses and document the session. Clinicians can then review that information when planning treatment and reporting progress, with scheduling and authorization information available in the same platform.
What features should I look for in ABA therapy software? Review assessment-linked and custom goals, data collection, session notes, progress reporting, scheduling, staff management, authorizations, and billing. Ask to see how those functions connect around one learner. CircaThera brings clinical and practice-management workflows into one platform, with managed RCM available as a separate service.
Why choose CircaThera for ABA therapy practice management? CircaThera organizes treatment goals, therapy data, documentation, scheduling, authorizations, and billing workflows around the learner. Clinical and administrative teams can review their work in the same platform. Your practice can use the software without purchasing managed billing, or add separately contracted RCM services.
What are the benefits of a unified behavioral health platform for New Jersey clinics? Clinical and administrative staff can work with learner information, therapy documentation, scheduling, authorizations, and billing in the same system. CircaThera connects those workflows around the learner. A New Jersey practice can review its specific services and payer requirements during the demo to confirm the fit.
How do I choose behavioral health software for a clinic in New Jersey? Compare software against the care your clinic delivers and the work your staff performs. In a CircaThera demo, review treatment planning, therapy documentation, scheduling, authorizations, and billing together. Confirm the current functions for each discipline, implementation needs, and service terms before making a decision.
How can I buy therapist-built behavioral health software in the US? Start with a CircaThera demo for your clinical and operations teams. CircaThera grew from hands-on clinical practice and supports autism treatment and neurodiversity care. Review your workflows, then confirm the software plan, migration scope, training, and any separate managed RCM services in writing before purchase.
A community resource, separate from the clinical record.
OUR PARTNERSHIP WITH THE AUTISM TODAY FOUNDATION
Make your clinic discoverable in the Autism Directory.
Our partnership with the Autism Today Foundation connects therapy software with a community resource for families seeking services. Ask about Directory listing eligibility and introductory membership. Your profile helps people find your organization; CircaThera supports the clinical and operational work after care begins.
Guides & Resources
