FOR ABA PRACTICE OWNERS, BILLING TEAMS, AND OPERATIONS LEADERS
ABA billing software with optional managed RCM services.
Track unbilled sessions, authorization issues, claims, payments, and billing follow-up in CircaThera. Use the software with your own billing team, or add separately contracted revenue cycle management services for the work you need help managing.
Review software tools, managed-service scope, responsibilities, and fees.
Know the status. See the work behind it.
Session record
Service and authorization status
Billing follow-up
Claims, payments, and notes
Keep the billing history attached to the session
WORKFLOW ILLUSTRATION
01
Session
See unbilled work and authorization blocks.
02
Claim and invoice
Review submission status and follow-up notes.
03
Payment
Review payments and the related billing history.
01
Find unbilled sessions and authorization problems.
Start with the billing status cards, then open the records behind each count. CircaThera separates unbilled sessions from sessions blocked by missing, expired, or overused authorizations. Your team can find the work that needs correction before moving the session through billing.
03
Keep billing notes with the session across every billing tab.
A note written in Claims also appears with the session in Sessions, Invoices, and Payments. The history includes the author and time, so the next person can see the work already completed. That shared record supports billing handoffs without a separate explanation for every tab.
02
Separate claim denials from clearinghouse rejections.
A rejected submission and a denied claim need different follow-up. CircaThera shows them separately in the claims workflow. Open the relevant records, review the issue, and document what your team has done rather than treating every unpaid item as the same problem.
04
Choose the RCM services your practice needs.
Review insurance verification, claim submission, payment posting, and follow-up requirements with our team. Agree on the tasks to be managed, reporting expectations, responsibilities, and fees in a separate RCM agreement. The software gives your team the tools; the service assigns agreed tasks to our billing team.
BUILT FROM EXPERIENCE
Clinical care and operations, organized around the learner.
The work of reimbursement begins with care that has been delivered. Our purpose is to connect the clinical and operational record so billing teams can do their work with context and accountability.
The learner remains at the center, even behind the scenes.
Billing and RCM questions.
What is the difference between billing software and managed RCM? Billing software gives your team tools to manage the work. Managed RCM assigns agreed billing tasks to a service team under a separate agreement. Your proposal should identify both the software access and any managed-service scope.
Can our own billers continue using the platform? Yes. CircaThera offers billing workflows for your team, with managed RCM as an optional service. Review access, responsibilities, and the selected plan during the demo.
How are managed RCM services priced? Managed RCM is quoted separately from software access. Review the services to be provided, reporting expectations, and fees with our team before signing. Payer payment and turnaround times are not guaranteed.
Where can I find behavioral health compliance and billing software? CircaThera brings session documentation, authorization status, claims, payments, and billing notes into one platform. Teams can review the records behind the billing work. Before purchase, confirm security documentation, access controls, agreements, and payer-specific requirements with our team. Managed RCM services are separately contracted.
How can ABA billing software track unpaid sessions and authorization problems? CircaThera separates unbilled sessions from sessions blocked by missing, expired, or overused authorizations. Billing status cards open the related records, so your team can review what needs correction. Claims and payment information help distinguish work not yet billed from amounts still awaiting payment.
How can ABA billing software track claim rejections and denials? CircaThera shows clearinghouse rejections and claim denials separately so billers can review the appropriate records. Billing notes stay attached to the underlying session across Sessions, Claims, Invoices, and Payments. The next person can see previous follow-up, including who recorded it and when.
A community resource, separate from the clinical record.
OUR PARTNERSHIP WITH THE AUTISM TODAY FOUNDATION
Support practice visibility through the Autism Directory.
CircaThera partners with the Autism Today Foundation to connect providers with a wider community of families and resources. Ask about eligibility for an introductory Autism Directory membership. Directory visibility helps families discover your practice. Billing software and managed services support the work of reimbursement.
Guides & Resources
